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maurogrz
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« Reply #1 on: November 14, 2008, 08:27:15 am » |
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You can attach a file to a maximo record in 2 ways:
1) attach a document copying it on the maximo server
2) attach a document giving only the path to it
you can decide the first or the second way using the flag on the "Advanced Options" that asks if you want to copy the document on the server.
there are some considerations to do before you choose the one or the other:
if you choose to "copy the document on the server" then every user that can log on maximo can see the document, and can't change it. If you need that someone change the document during the time, in maximo you have to detach the old version and reattach the new version.
if you choose to "use the document in the current position" then only the users that can have a phisical access to the location of the document can see it (for example if you attch a document like this F:\dwg\plan\room1.dwg than a maximo user can see it only if from the pc where is using maximo can access to the document). The good news of this solution is that the maximo users see the last release of the document and if someone have to change the document, they simply have to change it. Pay attention that you have to work on the permissions of the net users to grant to modify the document only to who really have to......or everyone can change it.
Obviously you can give an UNC path to identify the document (for example \\myServer1\dataVolume\dwg\plan\room1.dwg) to avoid all maximo users to map the same letter to see the document.
In my experience I've seen both scenarios and we normally use the first solution. The secon is used only for documents that are subject to change in the time.
Excuse me for my bad english but I hope this can help you.
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